#Multiple time zone scheduler free#

That way, everyone can see immediately when people are free or have something else scheduled.įor teams that want to protect their members' privacy, Google Calendar allows you to share your calendar so that your teammates can only see whether you're available or not - not exactly which events you have scheduled, or any of their details. To streamline the process of scheduling team meetings, everyone on the team can share their Google calendars with each other. Consider letting everyone on your team have a turn at having the most (and least) convenient meeting times by rotating when you meet. The unfortunate reality of scheduling meetings in different time zones is that some people will get to meet at times that are very convenient for them, while others will have to compromise and meet at less ideal times.Įven though it can be convenient to find a single meeting time that works and stick with it, it's not necessarily fair to everyone on your team to do so. Polls are also not the most scalable solution, and there's the potential that creating polls becomes extra busywork for meeting organizers. If your team meets frequently, poll fatigue can happen. There are some downsides to using polls, though. A poll gives everyone on the team the chance to weigh in on times that are best for them. Slack has a number of apps that can help you run polls, or there are free websites you can use ( Doodle is one I use all the time). That's why it can be a great idea to use polls to choose meeting times. After all, some people might be willing to meet outside of 'regular' work hours from time to time. Rather than doing all the math yourself and trying to choose a time that will work for everyone, let your team choose. That means your cheat sheet may only be accurate for six months of the year, depending on where your team members are based. Some time zones recognize Daylight Saving Time, while others don't.If anyone on your team travels to a different time zone, or if you need to schedule a meeting with someone who isn't listed on your cheat sheet, you'll have to do the conversion yourself.There are certain drawbacks to this method that you may want to keep in mind, though: That way, instead of doing the math every time you need to schedule a meeting, you only have to do it once. Once you know when your team members' working hours overlap, it can be helpful to make a time zone 'cheat sheet' to help you quickly make conversions when scheduling meetings (for example, in a shared Google Sheet that the whole team can access). If your team works flexible schedules, discuss and decide on a standard range of time that's acceptable for meetings - any time between 8 AM and 6 PM should be workable for most teams, but this can vary depending on the type of work you do and when everyone is willing to be online and available for meetings. This requires a lot of up-front communication, since you need to know: Check when your team's time zones overlapįirst things first: find out if (and when) your team members have 'regular' working hours that overlap in all of their different time zones. These 9 tips will help your team start removing friction from meeting planning, no matter where everyone is located. Whether your team is fully remote, hybrid, or simply has offices in different corners of the globe, scheduling a meeting across multiple time zones will always present a challenge. 9 tips for scheduling meetings with a remote team Here are the tips you need to make it easier - and less error-prone - than ever.

But scheduling meetings across time zones is still necessary for many people. When you rely on mental math to calculate time differences, you're likely to make mistakes, miss meetings, and waste time. Scheduling team meetings in different time zones has never been easy, but now that members of your team can be on literal opposite ends of the Earth, it's trickier than ever before. Remote work has made it easier for companies to globalize their workforces, but with that comes a new challenge: working as a team across time zones that can be vastly different. Location-dependent work is officially in the minority, and experts expect remote work to continue growing in popularity over the next few years. Yet estimates show that one in four jobs in North America will be remote by the end of 2022, with an additional 31% of jobs being at least partially remote, or hybrid. Keeping track of different time zones is next to impossible for the average person. Quick - what time is it right now in London? What about Tokyo? Dubai? New York? Los Angeles?